Privacy statement and data processing protocol



Practice states that all patient data is processed safely and that the medical examiner adheres to medical professional secrecy.

Data processing

All written forms and relevant medical documents, such as the medical certificate, are uploaded in the digital information system (Empic), to which only the medical examiner (AME) has access. The AME has obtained authority from the ILenT during certification, provided with login codes to be able to operate the electronic medical record. Medical statements and test reports must be signed by the applicant in writing, after which it is scanned. Any letters from medical specialists, medication overviews and the like are also scanned and added to the file. The applicant may keep his own documents, except for the statements. These are stored with the other documents in a file at the practice in a closed cupboard. In the health center there is a container from a certified data destruction company where medical records are collected and routinely collected. The contents of the container are destroyed according to current European standards. Although Doctor on Board shares this facility with the other medical care providers of the Marne Health Center, it is completely impossible to gain access to material that has already been discarded. The AME is the only user of the consultation room who has access to the room and the content of facilities in the cupboards.

No medical data or privacy sensitive notes remain in practice or anywhere.

The AME keeps a file of all inspections in which invoices are kept. This remains under own management. The applications are also recorded here alphabetically. Specially certified paper is also stored in practice for the issue of a medical certificate after an examination. All this information is also stored in lockable cupboards to which no one else has access than the medical examiner.

Doctor on Board, based in Marne Health Center
MRM van Philips, general practitioner and Aeromedical Examiner
Marne 130
1186PJ Amstelveen

Version 10-1-2020


MRM van Philips
Spaarne Gasthuis
location Hoofddorp BG

Spaarnepoort 5
2134TM Hoofddorp

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